The Shopkeeper’s Brain, On Your Own Data
UpeoRetail already captures every sale, every shilling of stock, every corporate account and every supplier order. UpeoRetail AI reads that living record and does what a sharp business partner would - spots what’s about to sell out, who’s slow to pay, where margin is leaking, and what to do about it today.
Sales up 12% vs last Tuesday - routers and CCTV cameras led.
Hikvision DVR kits are low. Reorder 48 before the weekend rush.
KES 340k overdue across 2 accounts. Zima Networks is now 40 days late.
A university reorders ~20 desktops each January - send a quote now.
An illustration of the plain-English brief UpeoRetail AI is built to write from your live data.
First, what UpeoRetail is
UpeoRetail runs your whole business from one place: point of sale, live stock across every branch, procurement split per supplier, credit and LPOs for your business customers, M-Pesa reconciled to the shilling and a VAT tax invoice on every sale - and it keeps working offline. On top of that live data sits UpeoRetail AI, which turns everyday trading into decisions: what to stock, who to trust with credit, what to charge, and where money is quietly leaking.
Where AI Pays For Itself
The capabilities dealers feel first — each one turns data you already have into money kept or made.
Demand Forecasting & Auto-Reorder
AI learns each item’s real sell-through - including seasonality - and tells you what to reorder, how many, and when, before you stock out or overbuy.
For example — It notices your Hikvision 4-channel DVR kits sell about 35% faster from October and flags a reorder of 48 units three weeks before you’d run dry - dropped straight onto the Hikvision order list.
Demand forecast
Hikvision 4-Ch DVR Kit
Credit-Risk Radar
Before you extend a new LPO, AI scores how that account actually pays - so credit goes to customers who settle, not ones who stall.
For example — Zima Networks Ltd averages 41 days to pay and already has KES 380k overdue; AI warns you before you approve their next KES 500k order on credit.
Credit-risk radar
Zima Networks Ltd · new LPO
Avg. pays in
41 days
Already overdue
KES 380k
Margin & Price Guard
AI watches the margin on every line and warns you the moment discounting quietly eats your profit - with a suggested floor price per item.
For example — A seller keeps dropping solar inverters to KES 18,000; AI flags that it’s KES 1,200 under your target margin and suggests holding at KES 19,500.
Margin guard
3kW Hybrid Solar Inverter
Import & Landed-Cost Prediction
For dealers who import, AI learns your real landed cost - freight, duty, forex - and predicts the true cost of the next shipment so you price it right from day one.
For example — AI compares your last six Tecno imports and predicts the next container lands at KES 14,850 a unit after duty and shipping - so you set shelf prices before the stock arrives.
Landed-cost forecast
Next Tecno shipment
Every Capability, With A Real Example
This is the AI we’re building into UpeoRetail, capability by capability, on top of the data the system already runs on. Here’s the value each one creates - with a real example from a dealer’s day.
Sell More, Guess Less
AI that reads demand, protects your margin and tells you which account to call next.
Demand Forecasting & Auto-Reorder
AI learns each item’s real sell-through - including seasonality - and tells you what to reorder, how many, and when, before you stock out or overbuy.
It notices your Hikvision 4-channel DVR kits sell about 35% faster from October and flags a reorder of 48 units three weeks before you’d run dry - dropped straight onto the Hikvision order list.
Margin & Price Guard
AI watches the margin on every line and warns you the moment discounting quietly eats your profit - with a suggested floor price per item.
A seller keeps dropping solar inverters to KES 18,000; AI flags that it’s KES 1,200 under your target margin and suggests holding at KES 19,500.
Next-Order Prediction
AI spots each corporate’s buying rhythm and reminds you to reach out right before they reorder - with the exact kit they buy.
A university buys ~20 desktops every January; in mid-December AI reminds you to send them a quote before a competitor gets the order.
Get Paid, Manage Risk
AI that scores who really pays, sees the cash squeeze coming and matches messy payments.
Credit-Risk Radar
Before you extend a new LPO, AI scores how that account actually pays - so credit goes to customers who settle, not ones who stall.
Zima Networks Ltd averages 41 days to pay and already has KES 380k overdue; AI warns you before you approve their next KES 500k order on credit.
Cash-Flow Forecast
AI projects the cash coming in from receivables against what’s going out to suppliers, so you see a squeeze weeks ahead - not on the day.
With KES 1.2M of supplier bills due on the 30th and only KES 800k expected in, AI flags the shortfall now and points you at the two overdue accounts to chase.
Smart Payment Matching
AI matches messy M-Pesa and bank payments to the right invoice - even when the reference is wrong, partial or missing.
A customer pays by paybill with a mistyped account number; AI still links it to the right open invoice by amount, phone and timing, and hands you a one-tap confirm.
Buy Smart
AI that knows your true landed cost and which supplier actually serves you best.
Import & Landed-Cost Prediction
For dealers who import, AI learns your real landed cost - freight, duty, forex - and predicts the true cost of the next shipment so you price it right from day one.
AI compares your last six Tecno imports and predicts the next container lands at KES 14,850 a unit after duty and shipping - so you set shelf prices before the stock arrives.
Supplier Intelligence
AI tells you which supplier truly serves you best per item - weighing price, delivery speed and short-shipping, not just the quoted price.
For 1TB SSDs, AI shows Supplier A is 4% cheaper but delivers 9 days slower and short-ships one order in five - so it recommends Supplier B for your fast-movers.
Run A Tight Ship
AI that watches for leaks, briefs you each morning and answers questions in plain language.
Anomaly & Shrinkage Detection
AI learns what normal looks like for each seller and branch and flags the unusual - excess voids, odd discounts, stock that doesn’t add up.
One seller voids three times more sales than peers, always just after a cash sale; AI surfaces the pattern for you to review instead of it hiding in the logs.
Your Daily AI Briefing
Every morning UpeoRetail writes you a plain-English summary of the business - what changed, what needs attention, what to do today.
“Sales up 12% vs last Tuesday. Routers and CCTV cameras are low - reorder today. KES 340k overdue across 2 accounts; Zima is now 40 days late.”
Ask Your Business Anything
Ask UpeoRetail a question in plain language - on WhatsApp or in the app - and get the answer straight from your live data, no report-building.
Type “which branch sold the most solar panels last month, and what was my profit on them?” and get the number back instantly.
Snap-To-Stock Invoice Capture
Photograph a supplier’s invoice or delivery note and AI reads it - items, quantities, cost prices - then drafts the purchase and cost updates for you to approve.
You snap a distributor’s invoice with 30 line items; AI drafts the goods-receipt and updates each item’s cost price in seconds instead of an hour of typing.
AI works on the data you already keep in UpeoRetail - so the more you sell through the system, the sharper every one of these gets. It runs on your business, not on guesswork.
Put An AI Partner In Your Shop
Book a demo and we’ll show you, on your own numbers, exactly where UpeoRetail AI makes or saves you money.